Yuletart Mods (yuletart_mods) wrote in yuletart,
Yuletart Mods
yuletart_mods
yuletart

2008 FAQ - please read

Welcome to the Yuletart Fanart Gift Exchange for 2008!

Yuletart is a multi-fandom holiday fanart gift exchange. While it was inspired by yuletide, we're not affiliated with it, although we do highly recommend it if you're an author rather than an artist.

Please see the FAQ below if you have any questions. Anything not answered in this document can be directed to the Yuletart Mods at yuletart [at] gmail.com.

What is Yuletart?
What do you define as "art?"
Who can participate?
Do I need an LJ to participate?
What ratings of art are allowed?
What fandoms are allowed?

How does it work?
What is Fandom Nominations?
What is the Set List?
What is a Wildcard Fandom?
What is the point of a validation email?

How do I sign up?
What is the Yuletart Schedule?
What is the Drop-out penalty?
If my art is anonymous during December, how will it remain safe from art theft?

What does 'pinch hit' mean?
When is gift art due?
When are the reveals?

Who maintains the exchange?

What is Yuletart?
Yuletart is an anonymous giftart exchange that is held during the winter holiday season. It's a chance for fanartists across all fandoms to create art for fellow fanartists, receive art from their favourite fandoms and most of all have fun!


What do you define as "art?"
For this exchange, art is defined as traditional art/craft created from the ground-up by the artist ("fine" art, whether done in traditional media - pencils, textiles, food, etc - or via computer), as opposed to graphics, icons, photo manipulations and the like. We will not accept graphics or manips.


Who can participate?
If you are an fanartist, you can participate!

Yuletart is a new fest and as such is trying to promote the joy of giving between fanartists. This includes ensuring that there is love and effort put into each gift. This way, we know the recipients will be delighted not only from fanart of their favourite fandoms, but also from the knowledge that a lot of caring was put into making their giftart.

In short, we would like to ensure that you dedicate time and thought to your submission in order to make it a giftart to be valued, enjoyed and appreciated by your giftee.

If you need suggestions in regards to technical aspects of the artwork, we encourage you to join the Livejournal comm artbeta, where fellow fandom artists will be happy to help you out.


Do I need an LJ to participate?
No! Although the giftart posting is done through the LJ community, the journal will remain public. Fandom Nominations can be done anonymously, and Sign-Ups are done through email. The Sign-Up form will be posted on the Yuletart LJ community.



What ratings of art are allowed?
Anything rated R or under. Please note that we will not accept artwork depicting minors in "adult" situations.



What fandoms are allowed?
Any fandom, except Harry Potter, no matter how small, is allowed here. If you would like to participate in a HP-themed art exchange, we recommend hp_art_xchange. We will not accept any Harry Potter art.


How does it work?
1) Fandom Nominations on Livejournal for approximately two weeks.
2) Sign-ups for two weeks
3) Validation/Confirmation emails sent.
4) Giftart assignments will be given out
5) Time alloted to complete the art and submit it to the mods (About four - five weeks).
6) Art posted anonymously on Yuletart during December 2008
7) Reveals in early January


What is Fandom Nominations?
During the Fandom Nominations period, fanartists will have the chance to nominate up to five fandoms. At the decision of the Mods, the nominees will then be added to a Set List to be used during Sign-Ups. This will help ensure that everyone will get and create art for fandoms they know.


What is the Set List?
The Set List based on the Fandom Nominations and is used during Sign-Ups. Artists must choose at least three fandoms from the Set List that they'd like to receive art for. Fanartists can also list an unlimited number of 'wildcard' fandoms they'd like to receive art for during Sign-Ups.


What is a Wildcard Fandom?
A Wildcard Fandom is any fandom that isn't on the Set List. During Sign-Ups, fanartists can list an unlimited number of wildcard fandoms. NOTE: Artists are NOT required to use wildcard fandoms.


What is the point of a validation email?
After Sign-Ups, the Yuletart Mods will email asking you to respond and validate. We have encountered situations where our emails are sent to Spam folders or the email addresses are not checked, so we'd like to prevent this from happening again. If you do not respond to our validation email, your application form will not be confirmed - so please don't forget!


How do I sign up?
Sign-ups for 2008 are now closed.


What is the fest schedule?
September 15 - 19: Fandom Nominations will be held on the Yuletart community. PAST PARTICIPANTS ONLY
September 20 - 29: Fandom Nominations will be held on the Yuletart community. OPEN TO THE PUBLIC
October 1-15: Sign-ups begin. We will not accept applications after 12 midnight, Pacific Time.
October 23: Assignments handed out no later than this date.
November 20: Drop-out notification deadline without penalty
November 30: Deadline for first-time participants' assignments until 12 midnight, Pacific Time
December 7: Deadline for past participants' assignments until 12 midnight, Pacific Time
December 14: Deadline for pinch hit assignments until 12 midnight, Pacific Time
December 15: Anonymous posting of giftart begins!
January 5: Artists are revealed! (Date pushed back due to LJ breakdown over holidays)


What is the Drop-out penalty?
Artists who drop out after the November 20th deadline or without notification will not be allowed to participate in future Yuletarts.


If my art is anonymous during December, how will it remain safe from art theft?
Only for the duration of the fest, the artwork posted on the Yuletart community will bear a tasteful,subtle watermark identifying it as Yuletart 2008 art. This watermark will be created by the mods. After the reveals in January, fanartists are free to sign/tag/identify their work and post it wherever they choose.


What does 'pinch hit' mean?
To volunteer to pinch hit means you'll draw a fill-in fanart, usually on short notice, for someone who has defaulted on their assignment. Pinch hitters are not always needed, but it is always nice for the mods to have willing back-up artists, just in case. Pinch hitters have our undying gratitude and are eligible for first dibs at Fandom Nominations for next year!


What are the Submission Guidelines?
We will link to an LJ post that will have the Submission Guidelines. Please stay tuned!


Who maintains the exchange?
Your moderators are bzzinglikeneon, glockgal and geewhiz. Please direct any yuletart business to yuletart [at] gmail.com, not their personal journals.
Tags: !mod post, -faq
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